Do you need to request a Multilingual (or international) Birth Record Extract from the Municipality of Carignano? If this is your concern, then you are in the right place.
What follows is, in fact, a guide dedicated to how to obtain the document in this Municipality.
PLEASE NOTE!
If you already know that you wish to entrust us with the application for this multilingual extract at the Municipality of Carignano, please contact us!
If the multilingual extract needs to be legalized or apostilled, for example, because it is not intended for a Country where the Vienna Convention of September 8, 1976, is in force, a step at the Prefecture is required, and we can handle it on your behalf, along with the translation of any non-standardized annotation. In this case, the territorially competent Prefecture is the Prefecture of Turin.
The Multilingual Birth Record Extract is a document introduced by the Vienna Convention of September 8, 1976. It has exactly the same characteristics as a standard Birth Record Extract. This means it includes all essential information regarding a person’s birth (name, surname, date, and place of birth) and certain annotations required by law (for example, marriages and divorces) that may have been noted on the person’s Birth Record. Although this type of certificate includes some of the annotations noted on the Birth Record, it does not constitute a full copy of the record because it does not include all the information in the original record, and some annotations are not included in the extract.
However, compared to a standard Birth Record Extract, it offers certain advantages: it is drawn up using a multilingual form, and, when intended for a Country where the Vienna Convention of September 8, 1976, is in force, it is exempt from both legalization procedures (such as legalization and apostille) and translation. Annotations are an exception. In fact, we must distinguish between standardized and non-standardized annotations. Standardized annotations are exempt from translation because they are noted according to the instructions of the Vienna Convention. Non-standardized annotations, instead, are always in the language in which the issuing Country issues its documents (for example, if the Extract is issued in Italy, non-standardized annotations are in Italian. Extracts issued in the Aosta Valley might also be in French, while those issued in Trentino-Alto Adige might also be in German). This means that non-standardized annotations must be translated if they are not already in a language recognized by the Country of destination.
The Countries that are signatories to the Vienna Convention of September 8, 1976, are: Austria, Belgium, Bosnia and Herzegovina, Bulgaria, Cabo Verde, Croatia, Estonia, France, Germany, Italy, Lithuania, Luxembourg, Moldova, Montenegro, Netherlands, North Macedonia, Poland, Portugal, Romania, Serbia, Slovenia, Spain, Switzerland, and Turkey.
The Multilingual Birth Record Extract is sometimes accepted even by Countries that are not signatories to the Convention. However, its acceptance by the authorities of such Countries must be verified in advance. Furthermore, in these cases, even if accepted, the Multilingual Extract may need to be legalized (unless an exemption applies) and translated (some non-signatory Countries only require the translation of the annotations, if present, while others require the translation of the entire document).
The Multilingual Birth Record Extract may be requested by any person who meets the following requirements:
The Multilingual Birth Record Extract can be requested from the Municipality of Carignano only if one of the following conditions is met:
Below, we list the main methods that allow you to request the Multilingual Birth Record Extract in this Municipality. Applications may be submitted to the competent office in person or, if this option is available, online.
As part of the application submission, you may need to fill out forms. Where specific forms are required, they may be provided at the counter (for in-person applications) or be available on the website of the Municipality of Carignano (for remote applications).
A person who meets the requirements to apply for the Multilingual Birth Record Extract may also submit the request through authorized representatives. The representative must provide a power of attorney on plain paper, drafted and signed by the delegating party, a copy of the delegating party’s identity document, and their own identity document. It may also be necessary to present documentation suitable for proving the delegating party’s legally relevant interest. The Municipality may require that the power of attorney be drafted using a specific form. Generally, any specific authorization forms are available on the Municipality’s website.
PLEASE NOTE!
Some request methods allow you to obtain a digital copy of the Multilingual Birth Record Extract. If you need to send it to a Foreign Country that is not a signatory to the Vienna Convention, this may not be sufficient, as it might be necessary to have the Multilingual Extract legalized or apostilled. In cases where the document requires legalization or apostille, you must request a paper copy of the document signed with the handwritten wet-ink signature of a municipal official whose signature is registered at the territorially competent Prefecture.
– Through the Competent Office’s Digital Communication Channels (email and/or Certified Electronic Mail – PEC)
The competent office may issue the document through its digital communication channels (email and/or Certified Electronic Mail – PEC).
In this case, you must send a request to the office using one of the available channels. In your request, you must state that you are requesting a Multilingual Birth Record Extract and include the certificate holder’s details. You must also attach a copy of your identity document. It may be necessary to attach additional documentation to prove your legally relevant interest.
To verify which digital communication channels are actually available, you may consult the Municipality’s institutional website.
– At the Counter of the Municipal Registry Office
You may also request this document in person by visiting the counter of the competent office of the Municipality of Carignano.
As part of submitting the application for your request, you may be required to provide documentation proving the legally relevant interest.
To verify the office’s opening hours and whether an appointment is required for access, we recommend contacting the office.
– Via Mail and/or Courier
The Municipality of Carignano may also issue the Multilingual Birth Record Extract via mail and/or courier.
To verify this, it is necessary to contact the competent Municipal office beforehand to determine if the document can also be issued in this manner.
Multilingual Civil Status Extracts (Birth, Marriage, and Death) issued on plain paper are usually issued free of charge. In the case of requests sent by mail or courier, the shipping cost must be covered. The Municipality of Carignano may charge administrative fees for processing requests.
For Multilingual Civil Status Extracts associated with historical records dated over 100 years ago, the Municipality of Carignano may require a contribution of up to €300, and the issuing procedures for these specific extracts may differ from those outlined in this guide. To verify if a contribution is required for the issuance of such documents, we recommend contacting the Municipality.
Multilingual Birth Record Extracts requested at the counter of the Municipal Registry Office are issued immediately, unless otherwise specified by the official at the time the request is submitted.
If requested via email and Certified Electronic Mail (PEC), they are usually issued within 30 days.
For Multilingual Birth Record Extracts that are not digitized (e.g., those associated with very old Birth Records), issuance may require a time ranging from 30 to 180 days and, under certain circumstances, may even be longer.
If the Municipality provides for issuance via mail or courier, the necessary time for the parcel to reach its destination must be added to the issuance times.
Do you already know that you cannot personally handle the application for a Multilingual Birth Record Extract, or any other Certificate, Extract, or Full Copy of a Record, at the Municipality of Carignano? We can do it for you!
Contact us and we will be happy to request and obtain the document(s) you need.
We can also handle their legalization or apostille at the Prefecture and/or their official translation.
Finally, we can carry out any other procedure on your behalf at the Municipality of Carignano, such as the registration of records, annotations and corrections, as well as marriage banns and applications for the registration of a civil union/registered partnership, through power of attorney.
