How to obtain an Italian residence certificate

Would you like to know how to apply for an Italian residence certificate? Read this article!

If, however, you would like to avail of professional assistance, please write to us at international@multilex.it and we will guide you through the entire process, making the application, collecting the certificate for you, and translating and/or legalising it where necessary.

1. What is the residence certificate needed for?

The residence certificate is a document that certifies the address of the holder from the date of application.

This certificate is less complete than the historical residence certificate (which also attests to all of the applicant’s past addresses in the same municipality as the application) and is valid for 6 months from the date it is issued.

There is also an AIRE Residence Certificate that certifies the residency of a citizen who applies to emigrate to a foreign country and who is entered on the AIRE (Register of Italian Residents Abroad).

This contains the personal details of the applicant and their foreign residential address. Application should be made to the Italian municipality where the holder had residency before emigrating abroad.

2. What information is needed to apply for a residence certificate?

Knowledge of the applicant’s personal data is generally required, such as name and surname, place and date of birth and the tax code, if any.

Usually, if you need to present this document abroad, you will need to request an apostille or legalisation, depending on whether or not the country in question adheres to the Hague Convention of 5 October 1961.

Please also note that there are specific exemptions regarding the apostille and legalisation, which depend on the regulations and international conventions signed by Italy and the country where the document is to be used.

For example, according to Regulation (EU) 2016/1191, public Italian deeds and documents concerning domicile and/or residence, along with relative authenticated copies, which are to be enforced in the Member States of the European Union, do not need an apostille or legalisation.

This Regulation applies to public documents issued by the authorities of a Member State that are to be presented to authorities in another Member State.

In addition, in terms of a translation, you can submit a standard multilingual form, which must always be requested from the municipality issuing the residence certificate. This form allows you to avoid having to get it translated.

3. Where do you apply for an Italian residence certificate?

You should apply for the residence certificate to the applicant’s municipality of residence or to the last municipality of residence in Italy.

If you are not sure to which municipality you should apply, you can check on the “Comuni Italiani” website, http://www.comuni-italiani.it/ (this is in Italian only). This enables you to check a list of ‘Comuni’ that is divided by region and province and contains a wealth of information, such as contact details and websites.

4. How do you apply for an Italian residence certificate?

Generally, applications can be presented to the relevant municipal offices, either in person or via delegated proxy, email, or post. Procedures and delivery times can vary according to the municipality concerned.

In addition, most Italian municipalities have activated the online certificate issuing service: simply go to the website of the relevant municipality, check whether or not they have the service and follow the instructions.

You can also apply for the residence certificate via the ANPR (National Resident Populations Registry) and SMART ANPR. There is an article in Italian on our website on how to apply for the Residence Certificate on line.

You can also apply for the  AIRE Residence Certificate online (article in Italian).

In the case of an application via the web, you can only obtain a certificate in digital format and not in a paper original: in this regard, you should know that if you need to use the certificate abroad, you must normally request a signed copy in original by submitting the application to the municipality, either in person or by proxy.

Using our research engine you can find guides (in Italian) on how to apply for residence certificates in the main Italian municipalities.

5. Who can apply for an Italian residence certificate?

Anyone who needs to prove a person’s residence can apply for the Residence Certificate. For this reason, application can be made not only by relatives, but by anybody who has the applicant’s personal data.

6. Fees

In general, the costs for obtaining a residence certificate include payment of the revenue duty stamp (generally you need to buy a EUR 16.00, VAT-exempt revenue duty stamp), and/or the postage costs if you would like to receive the document by post, and the relevant municipality provides this service.

We would also like to remind you that the Multiplex Team are happy to help you with the application and any necessary translations or legalisation. You can email us at international@multilex.it and we would be delighted to assist you!

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